How to Write a Contest Announcement

There cannot be a contest without the announcement of a contest first, so it’s important for an event manager to know exactly how to announce a contest for an event. Here are some useful ways to announce a contest that may help with your high-quality event organisation.

Ways to announce a contest

When organising a high-level event, it is necessary to consider a number of difficulties associated with organisational responsibilities. For example, when organising a contest at the company, city, regional or any other level, participants should receive all the relevant information about the event through the competition regulations. Although there may be many ways to announce a contest, your announcement should have these essential parts:

• Catchy headline
• Details about the contest
• Start date
• Quote from involved parties, such as organisers or participants (recommended)
• Relevant image or organisational logo (recommended)
• Your website URL
• Dateline Boilerplate – About the artist
• Contact information (contact person, organisation, address, phone, etc.)

How to write a contest announcement step by step

The position of the competition, like any official paper, must comply with certain rules and answer a series of questions about the organisers, stages, and rules of the competition. To make the general public consider your company in a professional light, utilise the following layout:

1. Start with a title page. This page is similar to a press release. In the upper part are the logos of the organising company and various sponsors and employees. From the top to the bottom, write the full name of the company, community, etc., that is serving as the organiser of the competition. Enter the name of the person responsible for creating it. After that, leave some space for the signature of the chief executive officer. On this page, also place the sponsors’ logos, if any, and a small welcome speech in four to five sentences.
2. “APPROVED” may be placed in the upper right corner. After drawing up the regulations, the main organiser should study it carefully before adding his or her signature. After that, the announcement is considered ready to go.
3. In the upper left corner, insert the general information about the event—the name of the event and its description—in one to two simple sentences.
4. Write an introduction in the centre of the first column, state the essence of the competition and its organisers, and give additional thanks to the sponsors. Describe yourself as an organiser, and explain the objectives of the competition. It is worth mentioning here the main dates of the events, the prize amount, and the categories in which the winners will be determined.
5. Proceed to the general information. This section is for guidance only. Describe who can become a participant in the competition, who can join the jury, etc. Indicate the limitations and benefits for participants.
6. List your rights and obligations in the same section. Remember that even the smallest detail must be fixed on paper. If there is a lot of information, this item is particularly necessary as it is very inconvenient to look through 20–30 pages of text to find, say, the rules of the competition. In some cases, the table of contents is provided at the beginning, as in books, but this is not always the most convenient design.
7. Give accurate information about the rules of the competition. This is where you can also include information about the evaluation order and the prizes. Think over the item requirements for contestants; think about who can become a participant and who cannot. You can also indicate what qualifications the competitor should have or what should be included in his or her portfolio, etc.
8. Include appeals process. Indicate on what grounds the results can be appealed and how this should be done. Make sure that both the participants and the jury are familiar with the appeals process.
9. Provide your contact information, and add the logos again at the end of the last page. You can complete the announcement by saying goodbye and wishing good luck to all of the participants. Be sure to include your contact information as some people may have questions or want to give feedback.

Contest announcement template examples

Here are some excellent examples to get a better understanding of how to write an announcement for a contest:

This is a sample of how to write a contest announcement with winner congratulations:

On the last page, you can provide links to other projects of yours or include an invitation to participate in other events you are going to organise in the future.

Conclusion

Learn how to write a contest announcement with our helpful advice for writing. Avoid common mistakes when organizing a contest either large- or small-scale events! It is necessary to take into account a number of difficulties associated with organisational responsibilities in addition to understanding the obligatory parts of any announcement.

Contact us for help at any time, and leave your comments below. Good luck!